Is there a way to automatically file emails based on a
reply that I just sent?
To gain inbox zero I set up my email folder structure as
such:
- Inbox (starting point)
- @Follow-Up (via shortcut I move all messages to that folder
that I need to reply to)
- @Do (via shortcut I move all messages to that folder that I
need to act on)
- @Read Later (server based rules move all messages here that are
newsletters or have noreply, no-reply, info, or
do-not-reply-adress)
- @Waiting (I also set up a smart folder for all messages for
which I am awaiting a reply)
Focussing on the folder @Follow-Up, when I
reply to an email in that folder I want the corresponding mail to
be automatically moved from @Follow-Up to my Archive. I already set
up a smart folder based on the folder @Follow-Up with the
condition "Thread-ID is in Sent Messages". I use this smart mailbox
to run a rule on @Follow-Up that does what I want: Remove possible
reply-tags and move the message to the archive once the conditions
are matched.
However, I am afraid this technique might fail once I have a
longer email conversation and there would already be a reply by me
in the Sent Messages folder since the conditions are based on the
Thread-ID. Do you have an idea how to refine this
procedure?
Just as an addon (if it helps anybody
else):
Since I am running zero inbox, the system described
above works perfectly fine for my @Waiting-workflow: I have a smart
mailbox called @Waiting in which I see all my sent
messages that have been tagged as waiting and for which I need a
reply from someone else.
I set up a smart mailbox based on the smart mailbox
@Waiting with the condition that the Thread-ID would be in
Inbox. As a rule for that smart mailbox I just set it up
to remove the Waiting tag (no conditions for that rule). For an
Inbox that is alway empty, that is not a problem.
